Annual General Meeting 2017
The Annual General Meeting 2017 will be held on Wednesday, 5 April 2017 at 3 pm at Plesner Law Firm, Amerika Plads 37, 2100 Copenhagen Ø, Denmark.
After the Annual General Meeting 2017, refreshments (coffee and cake) will be served and there will be an opportunity to speak with members of Zealand’s Senior Management team.
The notice convening the Annual General Meeting has been sent on March 14, 2017 - please find more information about the Annual General Meeting 2017 below.
Annual General Meeting 2017
Below please find the notice to convene the Annual General Meeting, supporting documents and additional information about the upcoming Annual General Meeting.
Documents in English or both English and Danish
Notice to convene
Recommendations from the Nomination Committee (Exhibit 1 to the Notice to convene)
Re. Item no. 2 – Annual Report 2016
Re. Item no. 7 – updated Remuneration policy (track-changes version)
Re. Item no. 7 - updated Overall guidelines for incentive pay (track-changes version)
Re. Item no. 10 – amended Articles of Association re. Nomination Committee (track-changes version)
Re. Item no. 11 – updated Rules of Procedure of the Nomination Committee (track-changes version)
Documents only in Danish
Re. punkt nr. 7 - opdateret Vederlagspolitik (ændrings-markeret)
Re. punkt nr. 7 - opdateret Overordnede retningslinjer for incitamentsaflønning (ændrings-markeret)
Re. punkt nr. 11 - opdateret Retningslinjer for Nominerings komiteen (ændrings-markeret)
Date of registration
The date of registration is Wednesday, March 29, 2017. Only persons, who are shareholders in the Company at the date of registration, may attend and vote at the General Meeting, however, see below regarding the shareholders' request for admission cards in due time.
Request for admission cards
In order to attend the General Meeting, shareholders must order an admission card no later than Friday March 31, 2017 at 11.59 pm CET.
Admission cards can be ordered electronically directly from the Shareholder Portal.
A request for admission card is also available for download or print from our website to be sent by letter to Computershare A/S, Kongevejen 418, 2840 Holte, Denmark via email firstname.lastname@example.org or fax no. +45 45 46 09 98.
Please note that, as a new initiative, admission cards will be sent out electronically via e-mail to the e-mail address specified in the shareholder portal at the time of registration. The admission card must be presented at the annual general meeting either electronically on a smartphone/tablet or in a printed version.
Proxy or postal voting
Shareholders, who cannot attend the Annual General Meeting, have the option to vote either by proxy vote or by postal vote.
Proxy may represent a shareholder at the General Meeting. In this case, Computershare A/S must receive a proxy form no later than on Tuesday April 4, 2017.
It is possible to submit a proxy electronically directly from the Shareholder Portal – her indsættes link
The proxy form can also be downloaded or printed from our website and sent either by letter to Computershare A/S, Kongevejen 418, 2840 Holte, Denmark, by fax to +45 45 46 09 98 or by email email@example.com.
Proxies can be revoked by the shareholder at any time. Revocation must be in writing and can take place by contacting Computershare A/S with proper identification and signature.
Shareholders, who cannot attend the General Meeting, can vote by post, i.e. vote in writing before the General Meeting is held. Computershare A/S must have received a postal vote no later than on Tuesday April 4, 2017 at 12 noon CET.
A postal vote form is also available for download or print from our website to be sent by letter to Computershare A/S, Kongevejen 418, 2840 Holte, Denmark, via fax to no. +45 45 46 09 98 or via email to firstname.lastname@example.org.
A postal vote that has been received is irrevocable.
On March 14, 2017, the company's total share capital is nominally DKK 26,142,365. The nominal amount of each share is DKK 1. Each share of DKK 1 has one vote at the general meeting.
Number of shares: 26,142,365
Number of votes: 26,142,365
The shareholders' right to attend and vote at the Annual General Meeting, or to vote by post, is determined based on the shares that the shareholders hold on the date of registration, which is March 29, 2017.
The shares held be each shareholder of the company as at the date of registration, is calculated based on the registrations of shares in the register of shareholders as well as on notifications of ownership duly documented notifications (i.e. a transcript from VP Securities A/S) to the company concerning the acquisitions of shares that have not yet been registered in the register of shareholders, but which have been received by the company before the expiry of the registration date March 29, 2017.
After the Annual General Meeting 2017, refreshments (coffee and cake) will be served.
Free parking in the underground car park is available. The underground car park is located below the domicile of Plesner, and can be accessed from Dampfærgevej. At the car park entrance, you collect a ticket from the parking ticket machine. Bring the parking ticket to the reception for validation so you can insert it in the machine when you leave.
As Zealand wish to communicate primarily electronically with our shareholders we encourage our shareholders to register their email address at the Shareholder Portal.
Do you have any questions?
Any shareholder can ask questions to the management at the Annual General Meeting. Questions to the agenda or to the documents to be presented at the Annual General Meeting can moreover be asked in writing prior to the Annual General Meeting and is to be sent with clear identification of the shareholder to email@example.com.
Please find all relevant documents from previous Annual General Meetings below: